Tags
Tags are the connective tissue of your Reflecto experience. Type #tagname in any entry to categorize it, and Reflecto automatically extracts and tracks tags across all your entries to reveal patterns over time.
Tags are private and scoped to your account. No one else can see your tags or how you use them.
Creating Tags
The easiest way to create a tag is inline while writing:
Type # in the editor
A suggestion dropdown appears showing your existing tags.
Start typing the tag name
The dropdown filters to show matching tags. You will also see entry counts next to each tag so you know how frequently you use them.
Select or create
Press Enter to select an existing tag, or keep typing to create a new one. New tags are added to your tag library when you save the entry.
Productive session on #project-alpha focused on #design and #ux.
Feeling #grateful for the team's progress.When you save this entry, four tags are extracted: #project-alpha, #design, #ux, and #grateful.
Tag Naming
Tags support letters, numbers, and hyphens. Spaces and special characters are not allowed.
Guidelines:
- Use lowercase — tags are case-insensitive but displayed as first typed
- Use hyphens for multi-word tags:
#project-alphanot#project alpha - Be consistent — avoid creating
#work,#working, and#workplacewhen one will do - Keep them short —
#meditationis better than#trying-to-meditate-more
Tag names cannot contain spaces, emoji, or special characters other than hyphens. Stick to alphanumeric characters and hyphens.
Tags Page
Navigate to Tags in the sidebar to manage all your tags.
+--------------------------------------+
| Tags |
| |
| Search tags... [A-Z] [Edit] |
| |
| #work (45) |
| #fitness (23) |
| #learning (18) |
| #gratitude (34) |
| |
| --- Work --- |
| #project-alpha (12) |
| #meetings (8) |
| |
| --- Personal --- |
| #meditation (9) |
| #reading (14) |
+--------------------------------------+Sorting
Sort your tag list by:
- Alphabetical (A-Z or Z-A)
- Entry count (most used or least used)
Searching
Type in the search box to filter tags instantly. Results update as you type and show entry counts alongside each match.
Viewing Tagged Entries
Click any tag to see all entries that use it. The detail view shows entries in reverse chronological order with their type, date, content preview, and associated tags.
You can filter the results by entry type (journals, ideas, highlights, etc.) and by date range.
Tag Groups
Once your tag library grows, organize related tags into named groups.
Select tags
On the Tags page, check the boxes next to the tags you want to group.
Click “Create Group”
A button appears at the top when tags are selected.
Name the group
Enter a name like “Work”, “Health”, or “Projects”.
Done
Tags appear under their group header on the Tags page for easier browsing.
Groups are purely visual organization — they do not change how tags work in entries. You can rename groups, add or remove tags from them, and delete groups without affecting the tags themselves.
Example groups:
| Group | Tags |
|---|---|
| Work | #meetings, #project-alpha, #team, #deadlines |
| Health | #exercise, #nutrition, #meditation, #sleep |
| Learning | #books, #courses, #articles, #podcasts |
Editing Tags
Renaming
To rename a tag, click it on the Tags page, then click the edit button in the detail view header. Enter the new name and confirm. The rename applies across all entries that use the tag.
Renaming is useful for fixing typos or standardizing inconsistent tags. If you rename a tag to match an existing one, the two tags merge automatically.
Merging
To merge duplicate tags, rename one to match the other. The system detects the collision and merges them. For example, renaming #working to #work combines all entries from both tags under #work.
Deleting Tags
To delete a tag, open its detail view and click the delete button. A confirmation dialog warns you that the tag will be removed from all entries.
Deleting a tag is permanent. It removes the tag from every entry that uses it. If you might want the data later, consider renaming instead.
Tags in Metadata
Journal entries store extracted tags in their metadata. This means tags appear in entry cards, are searchable from the Tags page, and feed into Insights analytics. Tags are re-extracted every time you save an entry, so adding or removing a #tag from your content updates the metadata automatically.
Best Practices
Getting Started
Getting Started
Begin with 5-10 core tags that cover your main areas of life:
#work,#personal,#health,#learning,#goals
Expand your tag vocabulary over time as patterns emerge. Do not try to build a complete taxonomy on day one.